Office Coordinator

Job Description

The company is seeking to hire an Office Manager for two primary missions: coordinating with the HR Paris team and performing Office Management duties. The Office Manager will be based in Abu Dhabi.

Client Details

Our client is an independent private equity investment firm with a robust entrepreneurial culture in private investment and asset management with its headquarters in France. Our client's operations stimulate individual, corporate, and economic progress worldwide through its dedication to shared outcomes for all stakeholders.



Description

Office Management:
Assist the Office Head in developing policies, procedures, and office rulesEnsure compliance with terms and specifications for renovation, office insurance requirements, and other tenancy matters, including lease negotiations.Ensure the best vendor contracts and terms are negotiated with vendors, suppliers, travel agents, external accountants, corporate banks, and day-to-day suppliers.Assist with accounts payable and receivable, bank payments, and the approval process.


Coordination of HR-related topics with the HR Paris team:
Work with the payroll service provider and local employee's general HR administration (contracts, policies, handbooks, etc.)Establishing and managing the background checksUpkeep of administrative and IT setup for new hires, including administration of benefits like social security and IT setup for new hires (interns and permanent contracts)Administration of benefits (registration, personal status updates, departures, etc.), expenditure management & policies, and absence management (sickness, accidents, family leaves, military absences, sabbaticals, etc.) are all under the incumbent's purview.Reconcile employee and salary information each month by checking pay slips, factoring in deductions and other variables, and coordinating with the Paris team in France.






Profile
Minimum of five years' worth of administrative, office management, and clerical experience in the highly regarded professional financial services industry.Bachelor's Degree is a must.Proficient knowledge of Pack Office (Microsoft Suite, including Word, Excel and PowerPoint)Arabic language is highly regarded with excellent communication skills in English (both written and verbal)Preference will be given to candidates with Abu Dhabi experience and residence.


Job Offer

The successful applicant will be offered a competitive monthly salary, bonus, and family benefits, including medical insurance and annual flight tickets.

Skills

Office manager, office coordinator, executive assistant, EA, EA office manager, EA and office manager, office manager to the CEO, Office manager and HR, HR admin, hr assistant

Skills

• Assistants
• Executive Bios
• Coordinators
• Office Action Responses
• CEOs
• E-HR

Requirements

• Availability Full-Time
• Education Bachelor
• Experience 2 - 5 Year
• Gender No Preference