HR Assistant

Job Description

Department
Community Health Sciences

Entity            
Medical College

Introduction

The Department of Community Health Sciences (CHS) is the leading unit of its type in Pakistan, recognized regionally and internationally for the relevance, quality and extent of its work in support of public health and the development of primary health care systems. It comprises of five major operational sections: Epidemiology & biostatistics, Health policy & management, Population & reproductive health, Environmental health, and Non-communicable diseases & mental health.

Responsibilities

You will be responsible for:

• preparing personnel requisitions and obtaining necessary approvals and following-up with concerned departments
• supporting in the preparation of dossier for promotion of faculty
• coordinating with HR Department and follow-up for timely completion of recruitment process and final settlements
• maintaining record of personnel requisitions, appointment and resignations, staff and faculty files and other relevant documents
• maintaining records of request of payment and following up with Finance for their timely processing
• preparing job descriptions for faculty and staff in consultation with Senior Manager, CHS
• shortlisting suitable candidates and arranging interviews with concerned faculty and staff
• coordinating the General Orientation Programme for new employees
• coordinating employee contract extension and conclusions in consultation with Supervisor and providing information to Human Resources
• ensuring that probationary period evaluation forms are timely filled and submitted to Human Resources
• liaising with Learning and Organizational Development for service agreements
• preparing documentation and proposals for career development of faculty and staff
• assisting departing faculty and staff in receiving timely clearance and issuance of full and final settlement
• coordinating with safety and security department regarding the issuance and extension of temporary ID cards
• providing administrative support for all short courses organized by (CEP)
• liaising with faculty and other stakeholders regarding CEP for course material and other information
• maintaining the HRIS of CHS
• coordinating with respective faculty members to fulfil PMDC & HEC requirements.
• facilitating in online Annual Performance Review for Faculty, Management and Non-Management staff
• facilitating in HR policy implementation and communication within CHS
• any other task assigned by the Supervisor.

Requirements

You should have:

• a Masters in Business Adminsistration, preferably with majors in Human Resources from an HEC recognised or reputable foreign university/institution

• at least three years of relevant experience, preferably in academic/healthcare sector

• good command over written and spoken English and Urdu language

• demonstrable professionalism and integrity at workplace

• capability to work with multidisciplinary team

• flexibility and willingness to work for extended hours/off days

• good computer literacy excellent command over Microsoft Excel. 

• ability to maintain strict confidentiality related to assigned responsibilities and department functions.

 
Disclaimer:
 

The Aga Khan University is committed to the principles of equal employment opportunity for all employees and to providing employees with a work environment which is free from discrimination and harassment. All employment decisions at AKU are based on business needs, job requirements and individual’s qualifications and experience, without regard to race, colour, caste or creed, national, social or ethnic origin, gender (except where gender is a bona fide occupational qualification). AKU does not discriminate among the job candidates on account of any of these characteristics.

Skills

• Human Resources for Health
• English
• Urdu
• Languages
• Microsoft Excel

Requirements

• Availability Full-Time
• Education Bachelor
• Experience 2 - 5 Year
• Gender No Preference